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Work Order Generator

Create a work order that sets out the job, where it happens, what it needs and who approved it, ready to print.

Document

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Customer

Job site

Your fields

Add any detail your document needs, like a vehicle number, carrier or Incoterms.

Items

Columns
Qty
Unit
Rate

Tip: switch prices off for delivery notes and packing slips. Quantity and rate understand arithmetic, like 2*45.

Totals

%

Notes and terms

Signature lines

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

Custom documents are Pro. Build and preview free.

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How to make a work order in three steps.

  1. Step 1: Describe the job

    Begin from a preset or a blank page, set the work order number and dates, and add the customer and the site address.

  2. Step 2: List tasks and materials

    Add each task or part as a row. Rename Qty to Hours where it helps, and show prices only if the order includes costs.

  3. Step 3: Approve and download

    Add Approved by and Completed by lines, choose a style, and download the PDF with Pro for your team or client.

What a work order includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • A work order number

    A unique number with your own label, such as WO No. or Job No., so every job can be traced.

  • Customer and site

    Who requested the work, and a second address for the site so the crew knows where to go.

  • Dates that matter

    Date labels renamed to fit the job, for example Scheduled and Due by, with any you do not use hidden.

  • Tasks, parts and hours

    A row for each task or part, with columns renamed to Hours or Units and prices on or off.

  • Job details

    Detail fields such as Assigned to, Priority, Site contact or Vehicle no., added as label and value rows.

  • Approval and sign-off

    Approved by and Completed by signature lines, with notes and terms for safety or scope.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

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  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Start from a ready-made document.

Each preset sets the right headings, fields and columns. Change any of it, or start blank and name it yourself.

Custom documents are part of Pro. Build and preview free; download with a 14-day free trial.

Questions, answered.

What is a work order?

A work order is a document that describes a job to be done, where and when it happens, and who is responsible. A client can issue it to a contractor, or a business can use it to assign work to its own team.

What should a work order include?

A work order number, the customer and site, the requested and due dates, a clear description of the tasks, any parts or materials, and an approval signature. Add fields such as Assigned to or Priority where they help.

Is a work order the same as an invoice?

No. A work order sets out the job before or during the work, and the invoice asks for payment once it is done. You can bill the finished job with the invoice generator.

How is a work order different from a quote?

A quote offers a price for the customer to accept, while a work order confirms the job and gives instructions for doing it. Use the quote generator to price the work first, then a work order once it is agreed.

Can a work order show hours instead of quantities?

Yes. Rename the Qty column to Hours, keep or remove the unit column, and turn price and amount on only if the order needs costs.

Do I need to pay to make a work order?

No payment is needed to build and preview one, and there is no sign-up. To download the PDF you need Pro, $11 a month or $110 a year, which you can try free for 14 days without a card.
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