Landscaping Invoice Template
Landscaping mixes recurring maintenance with one-time installs, and many properties are billed monthly across a season. Mowing, plant material and repair labor sit on separate lines, with room for the service period. Property managers can match it to their contract in a glance.
Free. Edit online and download as a PDF.
Seasonal work, billed with clarity.
What to include on a landscaping invoice
Service period and visit count
State the month and how many visits were completed. Weather delays happen, and the invoice should reflect what actually took place.
Plant and material quantities
List plants by container size or flat and materials by the yard or bag. Clients want to see what went into the ground.
Install and repair labor
Show crew hours on irrigation, planting or hardscape apart from routine maintenance, so the contract fee stays recognizable.
Property or zone
For HOAs and multi-site clients, name the property or zone so the invoice reaches the right budget line.
A sample landscaping invoice.
Greenhollow Landscapes billing Willow Park Homeowners Association, on Net 30 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Weekly grounds maintenance: October Mowing, edging and blowing, four visits 4 × $285.00 | 4 | $285.00 | $1,140.00 | |
Seasonal color installation Flats of mums and pansies, front entry beds 12 × $42.00 | 12 | $42.00 | $504.00 | |
Irrigation repair Two valves and five heads replaced, 3 hours labor 1 × $410.00 | 1 | $410.00 | $410.00 | |
Mulch delivered and spread Dark brown, per cubic yard 6 × $78.00 | 6 | $78.00 | $468.00 | |
| Subtotal | Subtotal | $2,522.00 | ||
| Balance due | Balance due | $2,522.00 | ||
Notes. Fall aeration is planned for the first week of November, and we'll confirm with the board before starting.
Terms. Payment is due 30 days from the invoice date. A finance charge of 1.5% per month may be applied to past-due balances.
Billing tips for landscapers.
Offer seasonal contracts
A fixed monthly fee spread across the season smooths your cash flow and gives clients a bill they can predict.
Bill installs at milestones
For larger planting or hardscape jobs, request a deposit for materials and a final payment at completion.
Note weather-related changes
If a visit was skipped or rescheduled, say so in the notes. It heads off questions and preserves trust.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Landscaping invoicing, answered.
Is landscaping taxable?
How should I invoice monthly maintenance contracts?
Can I charge for green waste disposal?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- CleaningSpotless work deserves a spotless invoice.View template
- HandymanSmall jobs, clearly billed.View template
- PaintingA clean finish, right down to the invoice.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next landscaping invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.