Invoice Template for Word
Download a free invoice template for Word, type in your details and save it as a PDF. It's an editable .docx on US Letter that also prints on A4, with an items table, totals and payment terms laid out for you. Word doesn't do the math, so you type the amounts yourself.
Free to download. No sign-up, no email required.
A familiar page, ready for your details.
What's in the Word invoice template
Your business details
Placeholders for your business name, address, email and phone sit at the top of the page. Click one and type to replace it.
Invoice number and dates
The invoice number, issue date and due date sit beside the Invoice title, where clients look first.
A Bill to block
Room for your client's name and address. Use the details of whoever approves payment.
An eight-row items table
Columns for Description, Qty, Rate and Amount. Need more lines? Press Tab in the last cell to add a row.
Subtotal, tax and total due
These are typed by hand. Word doesn't calculate, so check each figure before you save the PDF.
Notes and payment terms
A short thank-you, and the terms that tell your client when and how to pay.
Letter size, A4 friendly
The page is set up on US Letter and prints on A4 too. To switch it fully, choose Layout > Size > A4.
Download the template.
Free, with no sign-up and no email required. Prefer to fill it in online? The generator works out the totals, adds your logo and downloads it as Word, Excel or PDF.
Invoice template for Word
.docx file · 11 KB · Free
- Your business and client details
- Invoice number, date and due date
- An 8-line item table with subtotal, tax and total
- Notes and payment terms
Opens in Microsoft Word, Google Docs, Apple Pages and LibreOffice.
How to use it in Word.
Step 1: Open the file in Word
Download invoice-template.docx and open it. If Word shows a Protected View bar, select Enable Editing.
Step 2: Replace the placeholders
Type over each placeholder with your business, your client, the invoice number and the dates. Then fill the items table, one line per product or service.
Step 3: Work out the totals
Multiply each quantity by its rate, add the lines for the Subtotal, then add any tax for the Total due. Type each figure in.
Step 4: Save a PDF to send
Choose File > Save As (or File > Export) and pick PDF as the format. Email the PDF and keep the .docx for your records.
A sample invoice to start from.
Marlowe Language Services billing Brightwater Health Partners, on Net 30 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Translation: Spanish to English Patient intake forms, 4,200 words 4200 × $0.14 | 4200 | $0.14 | $588.00 | |
Second-linguist proofreading Independent review, hourly 2.5 × $60.00 | 2.5 | $60.00 | $150.00 | |
Layout matching Tables and form fields rebuilt to mirror the source 1 × $120.00 | 1 | $120.00 | $120.00 | |
Certificate of accuracy Signed and dated, one per set 1 × $35.00 | 1 | $35.00 | $35.00 | |
| Subtotal | Subtotal | $893.00 | ||
| Balance due | Balance due | $893.00 | ||
Notes. Thank you for the clear source files; the glossary we built for this batch is saved and ready for the next one.
Terms. Payment is due within 30 days of the invoice date by bank transfer or check. A late fee of 1.5% per month may apply to balances unpaid after that date.
Tips for people who invoice in Word.
Keep the template untouched
Save each invoice under a new name, such as INV-0042 Brightwater.docx, and leave the original blank. Next month starts from a clean page.
Check the math twice
With hand-typed totals, one slip carries all the way to the total due. Recalculate each line before you send, or use the Excel version, which adds up for you.
Send the PDF, not the Word file
A PDF looks the same on every device and can't be changed by accident. The editable .docx stays with you.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Word invoice templates, answered.
Does the Word invoice template calculate totals?
How do I add my logo in Word?
Can I open it in Google Docs, Pages or LibreOffice?
How should I number my invoices?
When is the online generator easier than Word?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- Invoice Template for ExcelLet the formulas do the adding.View template
- Invoice Template for Google DocsEdit it in Drive, send it from anywhere.View template
- Blank Invoice TemplateEvery field empty, every detail yours.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.