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Purchase Order Generator

Put every order in writing before the vendor ships, with a PO number both sides can track.

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Vendor

Ship to

Order details

Items

Qty
Rate
$
Amount
$0.00

Tip: quantity and rate understand arithmetic, like 2*45 or 1200/4.

Totals

%
%
$
Subtotal
$0.00
Order total
$0.00

Notes

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

Previewing Pro · Purchase Order

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How to make a purchase order in three steps.

Read: what is an invoice?

  1. Step 1: Name the buyer and vendor

    Enter your company as the buyer and the supplier you're ordering from. Assign a PO number and the order date.

  2. Step 2: Specify the order

    List each item with a description, quantity and agreed unit price. Add the ship-to address and the date you need delivery.

  3. Step 3: Set terms and issue it

    Note payment and shipping terms, then download the PDF and send it to the vendor to confirm.

What a clear purchase order includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • PO number

    A unique number the vendor quotes on their invoice, so the bill can be matched to the order.

  • Buyer and vendor details

    Legal names, addresses and a contact on each side who can answer questions.

  • Ship-to address

    Where the goods should arrive, if it differs from your billing address.

  • Delivery date

    The date you need the order by, so the vendor can confirm it or flag a delay early.

  • Line items and pricing

    Descriptions, part numbers, quantities and unit prices that reflect exactly what was agreed.

  • Payment and shipping terms

    When you will pay, who covers freight, and any conditions for accepting the goods.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

Try Pro free for 14 daysSee pricing

  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Start from a sample for your trade.

All templates

Questions, answered.

What is a purchase order?

A purchase order is a document a buyer sends to a vendor to request specific goods or services at agreed prices. Once the vendor accepts it, it records what was ordered and on what terms.

How is a purchase order different from an invoice?

The buyer issues a purchase order before delivery. The vendor issues an invoice afterward to request payment, usually quoting the PO number.

How do purchase orders match invoices?

When an invoice arrives, compare it with the PO and the delivery record. If the items, quantities and prices agree, it can be approved for payment. This check is often called three-way matching.

How should I number purchase orders?

Use a simple sequence with a prefix, such as PO-0001, and never reuse a number. The same principles apply to invoice numbering.

Is the purchase order generator free?

Building and previewing a purchase order is free, with no sign-up, and your draft saves on your device. Downloading the PDF is part of Pro, which you can try free for 14 days with no card required.

Can I sign a purchase order?

With Pro, sign on paper and upload a photo, and the background is removed automatically. Place the signature anywhere on the PO before you download it.
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