Cleaning Invoice Template
Cleaning clients book on rhythms (weekly, biweekly, move-out), and they want a bill that matches what they booked. Each visit gets its own line, along with add-ons like oven interiors or windows and any supplies you bring. It reads clearly whether the client is a homeowner or an office manager.
Free. Edit online and download as a PDF.
Spotless work deserves a spotless invoice.
What to include on a cleaning invoice
Service type and frequency
Note whether this was a recurring, deep or move-out clean. It explains price differences between visits.
Visit dates
List each date serviced, especially on monthly invoices for recurring clients. It's the first thing people check.
Add-on tasks
Itemize extras such as fridge interiors, baseboards or laundry. Clients see the value and are more likely to book them again.
Supplies and access notes
Mention whether you supplied products or equipment, and any lockbox or key arrangement on file.
A sample cleaning invoice.
Fernhill Home Cleaning billing Priya Natarajan, payable on receipt. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Biweekly standard clean 3 bed / 2 bath, two visits this month 2 × $165.00 | 2 | $165.00 | $330.00 | |
Deep clean add-on: oven interior First visit of the month 1 × $45.00 | 1 | $45.00 | $45.00 | |
Interior windows 14 panes, ground floor 14 × $6.00 | 14 | $6.00 | $84.00 | |
Plant-based supply option Per visit 2 × $10.00 | 2 | $10.00 | $20.00 | |
| Subtotal | Subtotal | $479.00 | ||
| Discount | Discount | −$25.00 | ||
| Balance due | Balance due | $454.00 | ||
Notes. Thank you for having us, and Maria and Jo will be your team again on the next visit.
Terms. Payment is due on receipt by card or bank transfer. A late fee may be added to balances left unpaid for more than 10 days.
Billing tips for cleaners.
Keep a card on file for regulars
Charging automatically after each visit removes the awkward follow-up and keeps your schedule full of paying clients.
Set a late-cancellation fee
Last-minute cancellations leave a hole in your route. A clear fee, stated on your invoices and booking terms, discourages them.
Price by home size, not just hours
Flat rates by bedrooms and bathrooms are easier to quote, and they reward your team for working efficiently.
The same invoice, four ways.
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Cleaning invoicing, answered.
Do cleaning services charge sales tax?
How often should I invoice recurring clients?
Should I itemize cleaning supplies?
Is this template free to use?
Can I add my own logo and colours?
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Send it. Get paid. Automatically.
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Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next cleaning invoice, done.
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