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Free Offer Letter Generator

Make the offer official with a letter that states the role, the pay and the next step.

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Candidate

Letter

Offer details

Shown as a table in the letter. Rename any row or add your own, like a bonus or benefits.

Sign-off

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

How to make an offer letter in three steps.

  1. Step 1: Describe the role

    Enter the candidate's name, the job title and who they will report to. Add the work location and the start date.

  2. Step 2: Set the terms

    State compensation, pay frequency, hours and benefits, plus any contingencies such as a background check.

  3. Step 3: Ask for acceptance

    Add a response deadline and a signature line, then download the PDF and send it to the candidate.

What a clear offer letter includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • Job title and team

    The exact role being offered and the team or department it sits in.

  • Start date and location

    When employment begins and where the work happens, whether on-site, hybrid or remote.

  • Compensation

    Salary or hourly rate, pay frequency, and any bonus, equity or benefits on offer.

  • Reporting line

    The name and title of the person the new hire will report to.

  • Contingencies

    Conditions the offer depends on, such as references, a background check or right-to-work verification.

  • Acceptance and deadline

    A date to respond by and a line for the candidate to sign and accept.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

Try Pro free for 14 daysSee pricing

  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Six letterheads. Three are free.

Every design carries your logo, colour and details. Pick one and it opens ready to write.

Questions, answered.

What should a job offer letter include?

The job title, start date, compensation, reporting line, work location and any contingencies. Close with a response deadline and a signature line for acceptance.

Is an offer letter legally binding?

It depends on the wording and the law where you hire. Employment law varies by country and state, and this generator is not legal advice. Have a lawyer or HR professional review the letter before you send it.

What are contingencies in an offer letter?

Contingencies are conditions the offer depends on, such as reference checks, a background check or proof of eligibility to work. State them plainly so the candidate knows what happens next.

How does the candidate accept?

Include a signature line and a response deadline. The candidate signs, dates and returns the letter, which gives you a written record of acceptance.

Can I sign the offer letter myself?

Yes, with Pro. Sign once on paper and upload a photo, and the background is removed for you so the signature sits cleanly above your name.

Is the offer letter generator free?

Yes. It runs in your browser with no sign-up, and your draft stays on your device. For other company correspondence, try the letterhead maker.
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