Painting Invoice Template
Painting estimates are built on rooms, square footage, coats and prep, and the invoice should follow the same logic. Each area is listed with its finish and color, alongside paint and supplies. Clients end up with a record they can use for touch-ups years later.
Free. Edit online and download as a PDF.
A clean finish, right down to the invoice.
What to include on a painting invoice
Areas and surfaces
Break the job down by room or elevation, then by surface: walls, ceilings, trim, cabinets. It mirrors the estimate and makes changes easy to price.
Coats, sheen and colors
Note the finish and the color name or code for each area. Clients will be glad of it when touch-ups come around.
Prep work
Show patching, sanding, caulking and priming as their own labor. Prep is where quality lives, and it should be visible.
Paint and supplies
List gallons by product line and sheen, plus tape, plastic and other supplies if you bill for them.
A sample painting invoice.
Truecoat Painting Co. billing Catherine and Joel Merritt, on Net 7 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Interior painting: living and dining rooms Walls and ceilings, two coats, approx. 1,100 sq ft 1 × $2,350.00 | 1 | $2,350.00 | $2,350.00 | |
Trim and doors Semi-gloss, nine doors and all baseboards 1 × $980.00 | 1 | $980.00 | $980.00 | |
Drywall repair and prep Patch, sand and prime, hourly 5 × $60.00 | 5 | $60.00 | $300.00 | |
Premium paint and supplies Eggshell walls, flat ceilings, per gallon 11 × $68.00 | 11 | $68.00 | $748.00 | |
| Subtotal | Subtotal | $4,378.00 | ||
| Discount | Discount | −$150.00 | ||
| Balance due | Balance due | $4,228.00 | ||
Notes. Leftover paint is labeled by room and stored in your garage for future touch-ups.
Terms. Payment is due within 7 days of the final walkthrough. A 1.5% late fee may be applied each month to any unpaid balance.
Billing tips for painters.
Take a deposit for paint
Painting jobs often start with a large paint order. A deposit at signing covers it and secures your place in the schedule.
Walk the job before invoicing
A final walkthrough with the client catches touch-ups before the invoice goes out, so payment isn't held up by a punch list.
Price exteriors with weather in mind
Build in rain-day flexibility and say so in your terms. Clients accept delays more easily when they've been told in advance.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Painting invoicing, answered.
Should painters charge by the hour or by the room?
Do I need to list paint products on the invoice?
How do I handle color changes after work starts?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- HandymanSmall jobs, clearly billed.View template
- Interior DesignRefined spaces deserve a refined invoice.View template
- ContractorEvery phase of the job, accounted for.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next painting invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.