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Donation Receipt Generator

Create a donation receipt that thanks the donor and records the gift, the date and your charity's details on one page.

Document

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Received from

Second address

For a ship-to, job site or bill-to address.

Your fields

Add any detail your document needs, like a vehicle number, carrier or Incoterms.

Items

Columns
Amount

Tip: switch prices off for delivery notes and packing slips. Quantity and rate understand arithmetic, like 2*45.

Totals

%

Notes and terms

Signature lines

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

Custom documents are Pro. Build and preview free.

Try Pro free

How to make a donation receipt in three steps.

  1. Step 1: Add your charity

    Start from a preset or a blank page, upload your logo, and add your charity's name, address and registration number as a detail field.

  2. Step 2: Record the gift

    Rename the customer block to Donor, set the receipt number and date, and list the donation with its amount or a description.

  3. Step 3: Sign and download

    Add a thank-you note and any statement you need, a signature line for your treasurer or director, and download the PDF with Pro.

What a donation receipt includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • Your charity's details

    Name, address, logo and your registration or tax ID number, such as an EIN or charity number, added as a detail field.

  • Donor details

    The donor's name and address, in a customer block renamed to Donor or Received from.

  • Receipt number and date

    A unique receipt number and the date the gift was received.

  • The gift

    The amount of a cash gift, or a description of donated items with the price column turned off.

  • Required statements

    Wording such as whether any goods or services were given in return, placed in the notes or terms.

  • A signature

    A signature line for the person issuing the receipt, with an uploaded signature photo if you like.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

Try Pro free for 14 daysSee pricing

  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Start from a ready-made document.

Each preset sets the right headings, fields and columns. Change any of it, or start blank and name it yourself.

Custom documents are part of Pro. Build and preview free; download with a 14-day free trial.

Questions, answered.

What is a donation receipt?

A donation receipt is a written record a charity gives a donor to confirm a gift. Donors often need one to claim tax relief or a deduction, and it doubles as a thank-you.

What should a donation receipt include?

Your charity's name and registration number, the donor's name, the date, the amount or a description of the gift, and a statement of whether anything was given in return. Requirements vary by country, so check with your tax authority or accountant.

What do US donors need for gifts of $250 or more?

The IRS generally expects a written receipt for a single gift of $250 or more, stating the amount or describing non-cash items, and whether any goods or services were provided in return. Check current IRS guidance or a tax professional for your situation.

Should I put a value on donated goods?

In the US, charities usually describe non-cash gifts without stating their value, leaving the valuation to the donor. Turn the price column off and describe the items instead.

Can I make donation receipts for free?

You can build and preview a donation receipt free, with no sign-up. Downloading the PDF needs Pro, $11 a month or $110 a year, and the 14-day free trial needs no card.

How is a donation receipt different from a sales receipt?

A sales receipt confirms payment for goods or services, while a donation receipt confirms a gift. For sales, use the free receipt generator.
PAID IN FULL • THANK YOU •

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