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Goods Received Note Generator

Create a goods received note (GRN) that records what arrived from a supplier, checked against your purchase order.

Document

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Supplier

Second address

For a ship-to, job site or bill-to address.

Your fields

Add any detail your document needs, like a vehicle number, carrier or Incoterms.

Items

Columns
Qty received
Unit

Tip: switch prices off for delivery notes and packing slips. Quantity and rate understand arithmetic, like 2*45.

Notes and terms

Signature lines

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

Custom documents are Pro. Build and preview free.

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How to make a goods received note in three steps.

  1. Step 1: Match the order

    Start from a preset or a blank page, set the GRN number and the date received, and add the supplier and your purchase order number.

  2. Step 2: Count what arrived

    List each item with the quantity received and its unit. Leave prices off, or show them if your accounts team needs values.

  3. Step 3: Check and sign

    Note any shortages or damage, add Received by and Checked by lines, and download the PDF with Pro.

What a goods received note includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • GRN number and date

    A unique number and the date the goods arrived, with labels renamed to match your stores process.

  • Supplier details

    Who sent the goods, in a customer block renamed to Supplier, with their contact details.

  • Purchase order reference

    The PO number in the reference field, so the GRN can be matched to the order and the supplier's invoice.

  • Items and quantities received

    Each item with the quantity and unit received, and price and amount on or off.

  • Delivery details

    Detail fields such as Delivery note no., Carrier, Vehicle no. or Warehouse.

  • Condition and sign-off

    Notes for shortages, damage or rejected items, and Received by and Checked by signature lines.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

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  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Start from a ready-made document.

Each preset sets the right headings, fields and columns. Change any of it, or start blank and name it yourself.

Custom documents are part of Pro. Build and preview free; download with a 14-day free trial.

Questions, answered.

What is a goods received note?

A goods received note, or GRN, is a document a buyer prepares when a delivery arrives. It records what was received, in what quantity and condition, and who checked it.

What should a GRN include?

The GRN number and date, the supplier, the purchase order number, the supplier's delivery note number, each item and quantity received, any shortages or damage, and the signature of the person who checked the goods.

How does a GRN fit with a purchase order and an invoice?

Many accounts teams compare the purchase order, the GRN and the supplier's invoice before paying, which is known as three-way matching. You can raise the order itself with the purchase order generator.

Is a GRN the same as a delivery note?

No. The supplier sends a delivery note with the goods, and the buyer writes the GRN after checking them. The two should agree, and any difference is recorded on the GRN.

Is the goods received note generator free?

Building and previewing a GRN is free, with no sign-up. Downloading the PDF requires Pro at $11 a month or $110 a year, and you can start with a 14-day free trial without a card.

Can I leave prices off a GRN?

Yes. Turn off the price and amount columns and hide totals and tax, so the note shows items and quantities only.
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