Videography Invoice Template
Video projects span preproduction, shoot days, editing and delivery, often with crew and gear in between. Giving each phase its own line lets a producer or marketing lead follow the budget at a glance. The format suits a brand film as well as a wedding highlight reel.
Free. Edit online and download as a PDF.
From shoot day to final cut, billed clearly.
What to include on a videography invoice
Production phases
Separate preproduction, filming and postproduction. Clients see where the budget went, and you can compare actuals against your quote.
Crew and equipment
List crew roles and day rates alongside any gear packages or rentals. It explains a total that might otherwise look high.
Deliverables and formats
Note running times, aspect ratios and file types delivered. Social cutdowns and caption files belong here too.
Revision rounds and licenses
State how many rounds of edits were included and the license terms for any music or stock footage you sourced.
A sample videography invoice.
Tideline Films billing Harbor & Pine Outdoor Co., on Net 30 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Preproduction Creative brief, shot list and location scout 1 × $1,200.00 | 1 | $1,200.00 | $1,200.00 | |
Shoot day: director/DP 10-hour day, cinema camera package 2 × $2,200.00 | 2 | $2,200.00 | $4,400.00 | |
Camera assistant and sound recordist Two crew across two days 4 × $550.00 | 4 | $550.00 | $2,200.00 | |
Editing and color grade 90-second brand film plus two 15-second cutdowns 1 × $3,400.00 | 1 | $3,400.00 | $3,400.00 | |
Licensed music track Commercial web license 1 × $349.00 | 1 | $349.00 | $349.00 | |
| Subtotal | Subtotal | $11,549.00 | ||
| Balance due | Balance due | $11,549.00 | ||
Notes. Final files are in your shared folder in 4K and vertical formats, and the raw footage is archived with us for one year.
Terms. This balance is due within 30 days of delivery. Unpaid amounts after that date may carry a late fee of 1.5% per month.
Billing tips for videographers.
Bill in two or three stages
A deposit at booking, a payment after the shoot and the balance on delivery keep cash moving across long post schedules.
Charge for extra revision rounds
Define the included revisions in your proposal, then bill additional rounds at a set rate. The invoice quietly reinforces the boundary.
Pass through licenses with a note
When you buy music or stock footage, show it as its own line and mention the license type so the client knows what they own.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Videography invoicing, answered.
How do videographers usually structure payments?
Should raw footage be included in the price?
Can I bill for travel days?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- PhotographyInvoices as considered as your portfolio.View template
- Marketing AgencyRetainers, media and results, on one page.View template
- Event PlanningThe details handled, the invoice included.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next videography invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.