Self-Employed Invoice Template
This self-employed invoice template is made for sole proprietors who bill customers directly, whether they're households, shops or other businesses. It puts your name or trade name at the top, numbers each invoice in sequence and makes the amount due plain. The result is a document your customers can pay from and a record you can keep for your books.
Free. Edit online and download as a PDF.
Your own business, on your own paper.
What a self-employed invoice should include
Your name and any trade name
As a sole proprietor, you are the business. Show your own name, plus your DBA or trade name if you use one, so payments match your bank account.
A unique invoice number
Number invoices in sequence, such as INV-0001 and INV-0002. It keeps your records in order and makes any invoice easy to find later.
Customer name and address
Bill the person or company that agreed to pay. For household jobs, note the service address if it differs from the billing address.
What you did and when
Describe the work and the date it was done. It answers questions before they're asked and gives you a clear record.
Sales tax, only where it applies
Sales tax rules vary by state and by what you sell. If you're required to collect it, show the rate and amount on a separate line.
How to pay you
List the payment methods you accept and who checks should be made out to. Clear details remove a common reason for delay.
A sample self-employed invoice.
Clearspace Organizing billing Marcus and Priya Hale, on Net 7 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Planning consultation and room plan Walkthrough and written plan 1 × $150.00 | 1 | $150.00 | $150.00 | |
On-site organizing: kitchen and pantry October 7, 5 hours 5 × $75.00 | 5 | $75.00 | $375.00 | |
On-site organizing: garage October 9, 6 hours 6 × $75.00 | 6 | $75.00 | $450.00 | |
Donation drop-off Two trips to a local donation center 2 × $25.00 | 2 | $25.00 | $50.00 | |
| Subtotal | Subtotal | $1,025.00 | ||
| Balance due | Balance due | $1,025.00 | ||
Notes. Thank you for having me in your home; I've left labels and a short upkeep guide in the pantry.
Terms. Payment is due within 7 days by card, check or bank transfer. Please make checks payable to Lena Brooks.
Tips for self-employed sole proprietors.
Keep business money separate
A separate account for business income makes it easier to match payments to invoices and to see what you've earned at tax time.
Set aside tax from each payment
Clients usually don't withhold tax from what they pay you. Self-employed people generally pay their own income and self-employment tax, often in estimated payments, so ask an accountant how much to put aside.
Keep a copy of every invoice
Invoices and payment records support the income you report. Save each PDF in one place, named by invoice number and customer.
The same invoice, four ways.
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Self-Employed invoices, answered.
Do I need a business name to send an invoice?
Do I need a tax ID on my invoice?
How is this different from an independent contractor invoice?
Do self-employed people charge sales tax?
How should I number my invoices?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- FreelanceYour work, billed with the same care.View template
- Independent Contractor Invoice TemplateReady for accounts payable the first time.View template
- Hourly Invoice TemplateTime well spent, billed clearly.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next self-employed invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.