Skip to content

Free Quotation Letter Generator

Introduce your price with a formal letter that frames the scope, the total and the terms.

Your business

Logo
PNG, JPG or SVG. Or drop it here.

Recipient

Letter

Price

Qty
Rate
Amount
$0.00
%

Tip: quantity and rate understand arithmetic, like 2*45 or 1200/4.

Sign-off

Signature

Pro
Sign on plain white paper, take a photo, and drop it here.

JPG or PNG. We remove the paper for you.

Format

How to make a quotation letter in three steps.

  1. Step 1: Address the client

    Enter your details, the recipient's name and company, the date and a subject line that names the request.

  2. Step 2: Summarize the offer

    Describe the scope in a few sentences, state the total price, and say how long the quotation remains valid.

  3. Step 3: Close and download

    Add payment and delivery terms and a courteous close, then download the letter as a PDF.

What a strong quotation letter includes.

Every template covers these for you. Fill in the fields and nothing important gets left out.

  • A reference to the request

    The inquiry or tender you're responding to, with its date or reference number.

  • Scope summary

    A short description of what you will supply or deliver, and what is excluded.

  • The total price

    One clear figure, with the currency and whether tax is included.

  • Validity period

    The exact date until which the price stands, after which it may be revised.

  • Terms

    Payment schedule, delivery timeline and any deposit required before work begins.

  • Next step and sign-off

    How to accept, who to contact with questions, and your name and title.

Send it. Get paid. Automatically.

Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.

Try Pro free for 14 daysSee pricing

  • Send and track

    Email a payable link and see the moment it's opened.

  • Get paid online

    Card and bank payments, recorded against the invoice.

  • Reminders on autopilot

    Polite follow-ups that stop when you're paid.

Six letterheads. Three are free.

Every design carries your logo, colour and details. Pick one and it opens ready to write.

Questions, answered.

What is a quotation letter?

A quotation letter is a formal letter that presents your price for goods or services in response to a request. It summarizes the offer in prose, while a quote sets out the itemized detail.

Do I need both a quotation letter and a quote?

For larger or formal bids, yes. The letter frames the offer and the quotation carries the line items, so send them together.

How should the letter open?

Thank the reader for the inquiry and name what it was for, with any reference number. State the total in the first or second paragraph so it isn't buried.

What tone should a quotation letter take?

Formal, brief and specific. State the offer plainly, avoid sales language, and close with a clear next step.

Should a quotation letter be on letterhead?

It reads as more official when it is. If you need branded paper, the letterhead maker adds your logo and contact details to any letter you write.

Is the quotation letter generator free?

Yes. Write and download as many letters as you need, with no sign-up. Pro adds sending by email or link and 40+ premium templates.
PAID IN FULL • THANK YOU •

Make your next quotation letter look this good.

Free to use, saved on your device, and ready as a PDF in seconds.

Back to the quotation letter generatorCompare plans