Rent Invoice Template
A rent invoice template gives landlords a tidy way to bill tenants for each rental period. It shows the property and unit, the period covered, the rent and any agreed extras, with the due date and late fee terms from the lease. Send one before rent is due, then give a receipt once it's paid.
Free. Edit online and download as a PDF.
Rent, billed as clearly as the lease reads.
What a rent invoice should include
Property address and unit
Name the rental property and the unit, especially if you manage more than one. It ties the invoice to the right lease.
The rental period
State the period the rent covers, such as November 1 to 30. For a partial month, show the prorated dates.
Rent and agreed extras
List rent on its own line, then parking, pet rent or storage separately, each as the lease sets it out.
Utility charges you bill back
If the lease makes the tenant responsible for a utility you pay, show the usage period and amount, and keep the bill on file.
Due date and late fee terms
Repeat the due date and any late fee exactly as the lease states. Late fees must follow the lease, and some states limit them.
How to pay
List the methods you accept, such as bank transfer, check or a payment link, and who checks should be made out to.
A sample rent invoice.
Maple Row Rentals LLC billing Jordan Ellis, on Net 20 terms. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
Rent: November 2026 Unit 2B, November 1 to 30 1 × $1,450.00 | 1 | $1,450.00 | $1,450.00 | |
Parking space #7 Covered space, monthly 1 × $75.00 | 1 | $75.00 | $75.00 | |
Pet rent One cat, per lease addendum 1 × $30.00 | 1 | $30.00 | $30.00 | |
Water and sewer October usage, billed back per lease section 9 1 × $41.60 | 1 | $41.60 | $41.60 | |
| Subtotal | Subtotal | $1,596.60 | ||
| Balance due | Balance due | $1,596.60 | ||
Notes. Thank you for being a considerate tenant; hallway carpet cleaning is scheduled for November 14.
Terms. Rent is due on the 1st of each month. As set out in your lease, a $50 late fee applies to rent received after the 5th.
Tips for landlords and property managers.
Send invoices on a fixed day
Issue the rent invoice on the same day each month, a week or two before rent is due. Tenants come to expect it and can plan around it.
Give a receipt for every payment
A receipt confirms the amount, date and method of payment. Some states require one in certain cases, such as rent paid in cash, so check your local rules.
Keep the security deposit apart
Don't apply the security deposit to rent unless the lease and local law allow it. Many states set rules for how deposits are held and returned.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Rent invoices, answered.
Is a rent invoice the same as a rent receipt?
Can I send rent invoices automatically each month?
How do I bill a partial month?
Do I charge tax on rent?
What should I do when rent is late?
Is this template free to use?
Can I add my own logo and colours?
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Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next rent invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.