Personal Trainer Invoice Template
Clients buy training in sessions, packs and monthly programs, and they want to know how many sessions remain. The package purchased, sessions used and add-ons like nutrition coaching all appear in one place. It suits independent trainers, studio owners and online coaches.
Free. Edit online and download as a PDF.
Consistent sessions. Consistent payments.
What to include on a personal training invoice
Package and session count
State the pack size, sessions used and sessions remaining. It's the number clients care about most.
Session dates
List dates attended, particularly for pay-as-you-go clients or monthly billing, so attendance and charges line up.
Cancellation policy
Print your late-cancel and no-show rules on every invoice. A policy the client has seen in writing is easier to enforce kindly.
Program extras
Assessments, nutrition plans and app-based programming each deserve a line, so the core training price stays clear.
A sample personal training invoice.
Foundry Strength Co. billing Jonah Weiss, payable on receipt. Open it in the generator and every line is yours to edit.
Open this sample| Item | Qty | Rate | Amount | |
|---|---|---|---|---|
10-session personal training pack 60-minute sessions, valid 90 days 1 × $950.00 | 1 | $950.00 | $950.00 | |
Movement assessment Initial screening and goal setting 1 × $85.00 | 1 | $85.00 | $85.00 | |
Nutrition coaching: monthly Meal framework and weekly check-ins 1 × $120.00 | 1 | $120.00 | $120.00 | |
Partner session add-on Second participant, per session 2 × $35.00 | 2 | $35.00 | $70.00 | |
| Subtotal | Subtotal | $1,225.00 | ||
| Discount | Discount | −$50.00 | ||
| Balance due | Balance due | $1,175.00 | ||
Notes. I'll track your ten sessions in our shared calendar so you always know how many are left.
Terms. Packages are paid in full before the first session and remain valid for 90 days. Sessions canceled with less than 24 hours' notice count as used.
Billing tips for personal trainers.
Sell packs, not single sessions
Prepaid packs improve commitment and cash flow, and they reduce the number of small payments you have to track.
Put expiration dates on packages
A reasonable validity window keeps clients consistent and keeps years-old unused sessions off your books.
Use autopay for monthly programs
Recurring billing on a set date removes the end-of-month reminder and keeps the relationship about training.
The same invoice, four ways.
Three free designs and a taste of Pro. Switch at any time, or browse all 48.
Personal Training invoicing, answered.
Do personal trainers charge sales tax?
How should I invoice a session pack?
Can I charge for late cancellations?
Is this template free to use?
Can I add my own logo and colours?
Related templates.
All templates- TutoringThoughtful lessons, simply invoiced.View template
- Pet CareWell-cared-for pets, neatly invoiced.View template
- FreelanceYour work, billed with the same care.View template
Send it. Get paid. Automatically.
Pro turns the invoice you just made into one that delivers itself, takes payment and follows up.
Send and track
Email a payable link and see the moment it's opened.
Get paid online
Card and bank payments, recorded against the invoice.
Reminders on autopilot
Polite follow-ups that stop when you're paid.
Your next personal training invoice, done.
Start from this sample, make it yours, and download a polished PDF in under a minute.