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Invoice Template for Canada

This invoice template for Canada is set up for Canadian dollars, US Letter paper and HST at 13%, the Ontario rate. Business customers need certain details on your invoice to claim input tax credits, and the list grows with the size of the sale. The checklist below follows the CRA's requirements, and you can switch the tax to GST or another HST rate in seconds.

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Free. Edit online and download as a PDF.

The right tax line for your province.

What a Canadian GST/HST invoice should include

  • Your business or trading name

    Needed at every amount. Use your business or trading name, or the name of the intermediary who made the sale.

  • The invoice date

    Needed at every amount. If no invoice is issued, the date the GST/HST is paid or payable is used instead.

  • The total amount paid or payable

    Needed at every amount.

  • Your GST/HST registration number, from $100

    Needed for sales of $100 or more. It's 15 characters: your 9-digit business number, the letters RT and a 4-digit account number.

  • The GST/HST charged, from $100

    Show the total GST/HST charged, or state that the price of each taxable supply includes GST/HST at the applicable rate.

  • Which supplies are taxable, from $100

    If the invoice includes both taxable and exempt supplies, show the status of each one.

  • Your customer's name, from $500

    For sales of $500 or more, include the buyer's name or trading name, or that of their authorized agent or representative.

  • A brief description, from $500

    For sales of $500 or more, briefly describe the property or services supplied.

  • Terms of payment, from $500

    For sales of $500 or more, state the terms, such as net 30.

Based on official guidance

This is general information, not tax or legal advice. Rules change and depend on your situation, so check with an accountant or the tax authority if you're unsure.

A sample canada invoice.

Rideau Data Consulting Inc. billing Maplestone Foods Ltd., on Net 30 terms. Open it in the generator and every line is yours to edit.

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Line items on a sample canada invoice, issued Oct 12, 2026
ItemAmount
Data migration: phase 1
Legacy system to cloud warehouse, completed October 8
1 × $6,500.00
$6,500.00
Report automation
14 hours
14 × $125.00
$1,750.00
Staff training workshop
Half day, Toronto office
1 × $900.00
$900.00
Support hours
October 1 to 10, 6 hours
6 × $125.00
$750.00
Subtotal$9,900.00
HST (13%)$1,287.00
Balance due$11,187.00

Notes. Thank you for a smooth first phase; we'll share the phase 2 plan at our check-in on the 20th.

Terms. Terms of payment: net 30, by EFT or cheque.

Tips for Canadian businesses registered for GST/HST.

  • Charge the rate for the place of supply

    The rate depends on the province or territory where the sale is considered to be made, which isn't always where your business is. The place-of-supply rules differ for goods and services, so check the CRA's guidance or ask an accountant.

  • Know which provinces use HST

    New Brunswick, Newfoundland and Labrador and Prince Edward Island charge 15% HST, Nova Scotia 14% and Ontario 13%. Elsewhere you charge 5% GST, and some provinces add their own sales tax with separate rules.

  • Put every detail on every invoice

    The requirements grow at $100 and again at $500. Including all of them every time means you never need to check which tier a sale falls in.

The same invoice, four ways.

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Canada invoices, answered.

Do I have to charge GST/HST if I'm not registered?

If you're a small supplier and choose not to register, you don't charge GST/HST and you can't claim input tax credits. You're generally a small supplier while your worldwide taxable supplies, including those of associates, are $30,000 or less in a single calendar quarter and over the last four consecutive quarters. Once you pass that, you must register, and the effective-date rules can mean charging tax on the sale that took you over, so speak to an accountant.

Should my invoice say GST or HST?

Use the tax that applies where the supply is made: HST at 13% in Ontario, for example, or GST at 5% in Alberta. Set the tax name and rate in the invoice generator to match.

Why does the sale amount change what I need to show?

The CRA sets out what your customers need on an invoice to claim input tax credits in three tiers: under $100, $100 to $499.99, and $500 or more. Each tier adds details, such as your registration number from $100 and the buyer's name from $500.

Is US Letter the right paper size for Canada?

Yes, letter-size paper is the everyday standard in Canada, which is why this template uses it. You can switch to A4 in the generator at any time.

Is this template free to use?

Yes. Open it in the invoice generator, replace the sample details with your own and download a PDF. No sign-up, no watermark.

Can I add my own logo and colours?

Yes. Upload your logo, choose a design and pick an accent colour, or enter your own hex value. 3 designs are free; Pro unlocks all 48.

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